A Purchase Order constitutes a contract between your organization and the College.  By providing goods or services to the College, you are acknowledging and accepting the terms and conditions outlined below as well as any terms and conditions specifically agreed to in any supplemental executed contract between your organization and the College.

Quality of all materials and/or work furnished must be as specified on the face of the Purchase Order.  All material and equipment purchased will be subject to our inspection and approval after delivery unless otherwise agreed upon in writing.  If materials are rejected, they will be held for disposition at the seller’s risk and expense.

BILLED PRICE must not be greater than that shown on the face of this order or greater than the last quote without obtaining written consent.  The buyer reserves the right to return goods shipped at a higher price at the seller’s expense.

PACKING, CRATING AND DRAYAGE CHARGES will not be paid by the buyer unless otherwise previously agreed upon, but materials damaged because of inadequate or improper packing will be at the risk of the seller.

DELIVERY must be made within the specified time; otherwise the buyer reserves the right to cancel this order.

CHANGES in conditions of this contract shall be agreed upon in writing with the buyer and such changes negotiated directly with the buyer’s end user will not be valid without written approval from the buyer.

MECHANICS LIENS If this order calls for work to be performed on any premises owned or controlled by the buyer, the seller agrees to keep the premises free and clear of all mechanics liens and will furnish the buyer with a certificate and waiver as required by law.

COMPLIANCE AND TAXES All materials and labor furnished under this order must have been produced and sold in compliance with all Federal, State and other laws and all labor taxes or levies, or other taxes or levies levied by reason of this order, including any claims brought under the Worker’s Compensation Law of the state in which the work is performed, are the sole responsibility of the seller unless otherwise agreed upon in writing.  The seller shall hold and save harmless the College its officers, agents, and users of its product from liability of any nature arising out of any patent litigation in connection with articles purchased.  Contractor or seller will not discriminate against any person because of his race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, or disability in the furnishing of facilities, goods, supplies or services.

INSURANCE COVERAGE All contractors/suppliers/sellers must provide a Certificate of Insurance to Lafayette College prior to performing any work or delivering any products, goods or materials to the College.  (This form is often identified by the insurance industry as the standard ACORD form.) The form must verify the following coverages and provide Additional Insured status where specified:

A)    General Liability Insurance with a minimum combined single limit of:

  • $1,000,000 Each Occurrence for contracts or purchase orders valued up to $1,000,000.
  • $5,000,000 Each Occurrence for contracts or purchase orders valued at greater than $1,000,000 but less than $5,000,000.
  • $10,000,000 Each Occurrence for contracts or purchase orders valued at greater than $5,000,000.

Lafayette College (or “Certificate Holder” with Lafayette College listed as Certificate Holder) must be named as an Additional Insured on this policy with no qualifying conditions.

In addition, Vendors on longer-term projects may be required to show that the “Additional Insured–Owners, Lessees or Contractors Completed Operations” form has been added to the policy to cover Lafayette College in the next two renewals.

B)    Automobile Liability Insurance with a minimum limit of $1,000,000 Each Occurrence; and

C)    Workers Compensation (WC) and Employers’ Liability coverage which must show that the WC Statutory Limits have been met by the Vendor’s policy.  Either the “WC Statutory Limits” box must be checked or “Complies with PA Statutory Limits” must be specifically stated.

WARRANTY The Contractor warrants that all the material and work covered by this order will conform to the specifications, drawings, samples or other descriptions furnished by the buyer and will be good material workmanship and free from defect.